Job role insights
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Date posted
November 26, 2024
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Closing date
November 26, 2024
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Hiring location
Lagos
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Offered salary
Min:₦200,000/month
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Career level
Middle
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Qualification
Bachelor Degree
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Experience
4 years
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Quantity
1 person
Description
Job Title: Personal Assistant (Hybrid)
Industry: Fashion
Reports to: CEO/Founder
Location: Lekki Phase 1
Salary: N200,000
Position Overview:
We are looking for a highly organized and proactive Personal Assistant to provide administrative support to the CEO. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage and multiple tasks effectively in a fast-paced environment. As a Personal Assistant, you will be responsible for handling a wide variety of administrative tasks, scheduling, and personal support to ensure that the executive’s day-to-day activities run smoothly.
Key Responsibilities:
Calendar and Schedule Management:
o Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
o Coordinate and prioritize appointments and ensure the executive is prepared for each engagement.
o Handle scheduling conflicts and reschedule appointments as necessary.
Communication and Correspondence:
o Serve as the first point of contact for internal and external communications.
o Screen and respond to emails, calls, and messages, ensuring timely follow-up on all matters.
o Draft, proofread, and edit correspondence, presentations, and reports as needed.
Travel Arrangements:
o Organize domestic and international travel, including flight bookings, accommodation, transportation, and itineraries.
o Ensure travel logistics are handled smoothly and efficiently, providing detailed travel schedules.
Administrative Support:
o Prepare and organize documents, files, and reports for meetings and presentations.
o Assist in managing the executive’s personal and professional tasks, including research, errands, and paperwork.
o Maintain filing systems, both physical and digital, ensuring information is easily accessible.
Event Planning and Coordination:
o Coordinate events, meetings, and conferences, including handling logistics, invitations, and catering as required.
o Assist with preparation for events, such as meetings, conferences, or special functions.
Personal Assistance:
o Handle personal tasks and errands for the executive, ensuring their personal life is well-organized to complement their professional obligations.
o Help manage household, family, or other personal commitments as needed.
Confidentiality and Discretion:
o Handle sensitive and confidential information with the utmost discretion and professionalism.
o Exercise judgment in managing confidential matters and protect the executive’s privacy.
Qualifications:
4 years+ proven experience as a Personal Assistant, Executive Assistant, or similar role.
A degree or certification in Business Administration, Communications, or a related field.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Experience with travel coordination or project management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Ability to multitask and work well under pressure.
Attention to detail and ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive approach to tasks.
Interested in this job?
10 days left to apply